C11 WG on Authorship for Large Collaborations

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Dear Bob,

Dan Green nominated you as a US representative of CMS in the newly
formed Working Group on Authorship for large collaborations. This group is being
formed following an initiative by the Commission of Particles and Fields (C11)
of IUPAP. While Lorenzo Foa will also be joining this WG I think it
is wise to have some US representation. In fact ATLAS has several C11 members
in this WG: Stapnes and Herten.

Below you will find the letter I wrote to spokespersons of various collaborations.
The first meeting will take place on Wednesday,
November 10th, 6:00am PST (sorry I thought I would be the only
person on the US West Coast).

The invitation and various other messages are included below.

I hope that you will be able to join us. Do not hesitate to call me if you
have any further questions,

best regards
Vera

---------------------------------------------------------------------------------------

Note to members of WG on Authorship:

Dear Colleagues,
though I have not heard from all of you as to your availability in the time frame of
Nov. 5-11, I have decided to schedule the first meeting for Wednesday,
November 10, 2004, 06:00 AM California Time (PST)

This time translates to
9:00 US Eastern Time
15:00 Central European Time
23:00 Japan time
I decided to move the meeting time earlier by one hour so as to stay
with 23:00 in Japan. I hope that this shift in Europe will not create
any further problems.
Could those of you who have not confirmed their availability please do so.

A conference call is set up:
Meeting Name: C11-Authors Meeting
Call: US 510-665-5437

Meeting ID: 2479 (followed by a # sign)

Draft Agenda for first Meeting of WG on Authorship
-----------------------------------------------------

1) Introduction
Charge by C11
Membership of WG

2) General Guidelines for Authorship of Physics Publications
APS Guidelines
http://www.aps.org/statements/02_2.cfm#supplementary_guidellines1
EPS Guidelines

3) Preparation for various future tasks:

TASK 1: Survey types of HEP Publications and their authorship

TASK 2: Survey of HEP Rules for Authorship - current and future
Examine Impact of current practices
ATLAS
ALICE
CMS
BABAR
Belle
H1/ZEUS
D0/CDF

TASK 3: Survey of Rules for Authorship in related fields

TASK 4: Examine alternative rules to current practices and their impact

Hope to "see" you on Wednesday,

Best regards,
Vera

PS: Hypernews Forum and Links
I have prepared a hypernews forum which we could use for our communications.
This message and a message with a list of documents can be found there.
The url is:
http://hypernews.slac.stanford.edu/HyperNews/slacsite/get/C11Authorship.html

You will need to become a member AND subscribe to C11 Authors to see these
HyperNews postings. The instructions to become a member and subscribe are
on the main page. Then you will be able to read and receive all messages
or respond to others.
The e-mail address for the hypernews is: C11Authorship-ss@slac.stanford.edu

I have posted there and repeat here links to the documents and presentations
at the meeting in Beijing. Please do not bookmark them yet, they will move
to a different space under HyperNews soon.

Vera Luth: Presentation in August 2004:
http://hypernews.slac.stanford.edu/slacsite/aux/luth/C11_authors_2004.ppt

C11: Charge to WG on Authorship
http://hypernews.slac.stanford.edu/slacsite/aux/luth/WG_authors_charge.doc

C11: WG Authorship: membership
http://hypernews.slac.stanford.edu/slacsite/aux/luth/Authorship_WG.xls

APS Rules on Authorship:
http://www.aps.org/statements/02_2.cfm#supplementary_guidellines1
http://www.aps.org/statements/02_2.cfm

CMS Authorship Policy:
http://hypernews.slac.stanford.edu/slacsite/aux/luth/CMS_Authorship.pdf

ATLAS Authorship Policy
http://hypernews.slac.stanford.edu/slacsite/aux/luth/Atlas_Authorship.doc

ATLAS Presentation Aug. 2004:
http://hypernews.slac.stanford.edu/slacsite/aux/luth/Atlas_Authors.ppt

Belle Presentation: Aug. 2004
http://hypernews.slac.stanford.edu/slacsite/aux/luth/Belle_authors.pdf

D0 Presentation: Aug. 2004
http://hypernews.slac.stanford.edu/slacsite/aux/luth/D0_authors.ppt

H1 Presentation: Aug. 2004
http://hypernews.slac.stanford.edu/slacsite/aux/luth/H1_authors.ppt

---------------------------------------------------------------------------

Letter to Spokespersons:

Dear xxxx
After the C11 meeting in Beijing and subsequent discussions I would like
to move forward and form the WG on Authorship in Large Collaborations.
The proposed charge to the Working Group is enclosed.

I would like to ask you to nominate a person who could join the WG and act
as a link to the CMS Collaborations.
The proposal is to interact by phone, e-mail, with possibly one meeting
in person at a convenient place. We will probably work in various subgroups
to collect information which we can then share and be the basis for discussion
and the report. I suggest the first meeting in late October (I will be traveling
in the coming weeks), in the period Novemver 1-10. I will set-up a phone conference
to which everybody can dial in. The proposed time with be 06:00 California time,
i.e. 15:00 CET, and 23:00 in Japan.

Please let me know which of the days your representative cannot attend, and whether
he/she can call in at the time proposed.

I will circulate some material we have collected so far in time for the first meeting.

best regards,

Vera
Chair of C11 of IUPAP

-------------------------------------------------------------------------------
C11 of IUPAP:
Proposal for the Formation of Working Group on Authorship in Large Scientific Collaborations

As HEP Collaborations supporting major experiments grow, there is increasing concern
about authorship of scientific publications. It is widely realized that author lists
cannot continue to grow, because
1. they do not appropriately credit those who have contributed most,
2. they do not allow others to identify those most knowledgeable about the results,
and this hampers scientific discourse, and
3. they lead to absurd publication and citation records.

Members of C11 have discussed these issues and agree that it would be desirable to
find ways of improving the current situation. C11 proposes the formation of a
Working Group made up of
1. representation of the major HEP collaborations,
2. representatives of some of the major HEP Laboratories,
3. representatives of research universities,
4. selected members of C11, and
5. a few wise individuals.

The Working Group on Authorship is charged by C11 of IUPAP to

1. examine the guidelines for authorship of scientific publications
2. examine the various types of publications, specifically physics analyses
in reviewed journals vis-a-vis technical publications with more restricted
authorship on analyses techniques, numerical methods, computing, data acquisition,
and software development, detector development and operation. data acquisitions;
3. survey the current practices for the selection of authors in HEP;
4. survey authorship in other fields with large teams on scientists;
5. examine the impact of the current practices and their potential future variants,
in particular on the career development of young scientists;
6. examine the potential impact of any reduced authorship on the support of
research groups by funding agencies, universities, and laboratories for detector
operations and research;
7. examine procedures needed to establish authorship of different types of
publications, and develop alternatives to the current practices, in close consultation
with the large collaborations;
8. consult with publishers and editors of scientific journals and electronic
depositories on various types of publications;
9. prepare a draft interim report by May 15th 2005, in time for extensive consultation
prior to next year's meeting of C11 during LP05 in Uppsala. This draft report should
summarize the findings and outline alternatives to the current practices.

It is expected that the working group will interact mostly via phone conferences and
e-mail, though it may be beneficial to arrange for a meeting some time in the spring
of 2005. This interim report will be made public to the HEP community, should be
reviewed by the various national HEP communities and large collaborations, and
depending on the overall response could lead to the formulation of guidelines or
recommendations.